NOTICE TO PUBLISHERS: REMINDER TO PUBLISHERS OF DOCUMENTS REQUIRED WHEN MAKING PAYMENT

Publishers are reminded to bring:

1. A print-out of their list of “Registered Packs Accepted” for which they want to pay.

2. An original, valid tax clearance certificate

Date Uploaded: 27 January 2012 12:30

NOTICE TO PUBLISHERS: PAYMENT DETAILS/SUBMISSION OF A VALID TAX CERTIFICATE

Payment of fees of R2000 per grade per pack (R6000 for an Intermediate Phase pack and R2000 for a Grade 11 pack) to be paid to the Finance Section of the department :

Monday, 30 January 2012, 09h00 – 16h00
Tuesday 31 January – Thursday 2 February 2012, 08h00 – 16.00
Friday, 3 February 2012, 08h00 - 15h00

Payment must be accompanied by an original valid Tax Clearance Certificate from the publishing company which will be retained by the cashier. Publishers are reminded that a copy of this Certificate will need to accompany their submissions.

Address: Department of Basic Education, 222 Struben Street, Pretoria
Workstation nr: Ground floor, nr 183 (Cashier’s Office)
Contact Person: Johanna Ramashele
Contact Telephone: 012 357-3199

Date Uploaded: 24 January 2012 12:30

NOTICE TO PUBLISHERS: REGISTRATION OF BLIND TITLES

The department requested publishers to register blind titles which were intended to appear on the Interior Identification Sheets. However, as the registration progressed it became clear that many publishers provided blind titles which, while omitting the publisher’s name, included a series title that easily identified the pack.

To resolve this problem the department has decided not to include the blind title on the Interior Identification Sheet this year. Publishers who printed their “pack covers” during the early part of last week will need to reprint them to obtain the amended, anonymous Interior Identification Sheets.

Date Uploaded: 24 January 2012 12:30

NOTICE TO PUBLISHERS: INTERMEDIATE PHASE CURRICULUM AND ASSESSMENT POLICY STATEMENTS (CAPS): VERSION FOR EVALUATION

As agreed at a meeting with the publishing sector held on 30 November 2011 and confirmed at the Compulsory Briefing held on 5 January 2012 the versions of CAPS that must be used by publishers to develop Intermediate Phase LTSM for evaluation and adoption in the National Catalogue are the versions that appear on the Thutong website. They are clearly marked “Version for evaluation”. The version on the DBE website has been removed and a link placed to the version on Thutong to avoid any further confusion.

Date Uploaded: 24 January 2012 12:30

NOTICE TO PUBLISHERS: WINDOW PERIOD FOR CORRECTIONS TO DATA ON REGISTERED SUBMISSIONS

Publishers are reminded that the period from Monday 23 January 2012 to Friday 27 January 2012 has been allocated as the Window Period for correcting data on registered submissions.

Further information can be found at the following link: Reminder to Publishers.doc

Date Uploaded: 24 January 2012 10:30

NOTICE TO PUBLISHERS: Hot line for LTSM

The Department of Basic Education has opened a dedicated telephone line (012 3574499) to answer publishers’ telephonic queries. Operating hours are 8.00 – 16.00 from Monday to Friday.

Date Uploaded: 12 January 2012 15:00

NOTICE TO PUBLISHERS: Clarity on submission categories

Pages 4 and 5 of the 2012 Invitation lists the components required for each of the categories. Publishers are advised that they must keep to these components. Additional components may not be added. For example, for categories IP-2 and IP-4 only graded readers will be accepted –teacher’s guides cannot be included.

Date Uploaded: 12 January 2012 15:00

NOTICE TO PUBLISHERS: New Submission Period

The Department of Basic Education invites publishers to submit Learning and Teaching Support Material for the Intermediate Phase and Grade 11 for screening for inclusion onto the National Catalogue

Electronic registration of submissions will take place from 08h00, 09 January 2012 to 23h59, 13 January 2012.

2012 Invitation and Terms of Reference to Submit LTSM - Letter to Publishers .doc
2012 Invitation and Terms of Reference to Submit LTSM - Agenda for Briefing meeting.doc
2012 Invitation and Terms of Reference to Submit LTSM.doc

Date Uploaded: 15 Dec 2011 20:30

NOTICE TO PUBLISHERS: Final Catalogue

GET National Catalogue Summary.pdf
GET National Catalogue Detailed 2.pdf
Grade 10 National Catalogue .pdf
Grade 10 National Catalogue Addendum 08_12_2011.pdf

Date Uploaded: 15 Dec 2011 20:30

NOTICE TO PUBLISHERS: TRANSLATED TEACHER GUIDE

UPDATE: TRANSLATION OF THE TEACHER GUIDE FOR ACCEPTED TITLES FOR THE 2012 CATALOGUE

The department has granted the publishers’ request to extend the deadline for the submission of translated Teacher Guides on the national catalogue to 13h00 on 28 October 2011.

Kindly send ONE copy of the translated Teacher Guide to the Department of Basic Education, 222 Struben Street, Pretoria for the attention of Ms P Cilo (Ext. 4144) and Ms E Maime (Ext 4178).

Date Uploaded: 13 Oct 2011 11:30

NOTICE TO PUBLISHERS: PAYMENT DETAILS

Payment of fees of R2000 per pack will be paid in at the Finance Section of the department:
From: Tuesday, 4 Oct 2011, 09h00
To: Friday, 7 Oct 2011, 15h00

Payment Details: CASH / BANK GUARANTEED CHEQUES only (no EFT). Cheques are payable to “Department of Basic Education”.

Address: Department of Basic Education, 222 Struben Street, Pretoria
Workstation nr: Ground floor, nr 183 (Cashier’s Office)
Contact Person: Johanna Ramashele
Contact Telephone: 012 357-3199

Date Uploaded: 04 Oct 2011 15:00

NOTICE TO PUBLISHERS: CALL FOR GRADE 10 RE-SUBMISSIONS

CURRICULUM AND ASSESSMENT POLICY STATEMENTS (CAPS)

The CAPS has been gazetted on 12 September 2011. Publishers submitting materials for evaluation for Civil Technology; Agricultural Technology; Agricultural Management Practice; Dance and Music are advised to align their materials to the gazetted version of the CAPS which will be on the department’s website.

Date Uploaded: 16 Sep 2011 09:00

NOTICE TO PUBLISHERS: TRANSLATION OF THE TEACHER GUIDE FOR ACCEPTED TITLES FOR THE 2012 CATALOGUE

As per the agreement with publishers in respect of the translation of the Teacher Guide, please note that ALL Teacher Guides that are on the national catalogue of textbooks for Grades 1-3 and Grade 10 need to be translated into the language of the corresponding learner book/workbook/textbook for each pack.

Kindly send ONE copy of the translated Teacher Guide to the Department of Basic Education, 222 Struben Street, Pretoria not later than 15 October 2011 for the attention of Ms P Cilo (Ext. 4144) and Ms E Maime (Ext 4178).

Date Uploaded: 16 Sep 2011 09:00

NOTICE TO PUBLISHERS

1. Grade 10 call for re-submissions

In the evaluation of textbooks for the Grade 10 national catalogue, no suitable books were found for five subjects, namely Civil Technology; Agricultural Technology; Agricultural Management Practice; Dance and Music.

Consequently the department is now calling for submissions for the five above mentioned subjects. The submission parameters as outlined in the 2011 invitation will also apply for this round of submissions. Publishers are requested to note the following:

1. The following categories as listed in the 2011 invitation will apply to these submissions:

   GR10-23	GR10-23:Grade 10, Music: Text Book and Teacher's Guide
   GR10-4	GR10-4:Grade 10, Civil Technology: Text Book and Teacher's Guide
   GR10-29	GR10-29:Grade 10, Agricultural Management Practices: Text Book and Teacher's Guide
   GR10-30	GR10-30:Grade 10, Agricultural Technology: Text Book and Teacher's Guide
   GR10-31	GR10-31:Grade 10, Dance Studies: Text Book and Teacher's Guide

2. The system will open for registration of titles between 09:00 on 26 September 2011 – 16:00 on 30 September 2011.
3. Payment of fees of R2000 per pack will be paid in at the Finance Section of the department between 09:00 on 4 October 2011 – 15:00 on 7 October 2011.
4. Submission of registered and paid for packs for screening will be received at the Department’s office (222 Struben Street, Pretoria) for the attention of Thando Maime (Ext 4218) and Pertunia Cilo (Ext 4144) between 09:00 on 10 Oct 2011- 16:00 on 14 Oct 2011. Please note that ONLY complete packs will be screened and packaging requirements as indicated on the LTSM website will apply. Publishers are to submit 10 copies of each component per title for evaluation.

2. Grade 11 submissions for 2012

All publishers, irrespective of whether their books are on the Grade 10 catalogue or not, are invited to register, pay and submit materials for evaluation of packs for the development of the Grade 11 catalogue when the department calls for submissions. Details and time-lines for submissions will be communicated soon.

All queries must be directed to the Grade12310LTSM@dbe.gov.za email address.

Date Uploaded: 14 Sep 2011 09:00

NOTICE TO PUBLISHERS:
RESCREENING RESULTS OF “CONDITIONALLY ACCEPTED” SUBMISSIONS FOR GRADES 1-3

Publishers who had resubmitted “Conditionally Accepted” materials to be rescreened but have not received reports for some must note that these submissions have been recommended for catalogue but still need to go through the final stage of selection scheduled for 27-28 August 2011 to determine the final catalogue.

NOTICE TO PUBLISHERS:
REPORTS FOR CONDITIONALLY ACCEPTED SUBMISSIONS FOR GRADES 1-3

Publishers whose submissions were “Conditionally Accepted” but still need to be corrected must note that these have to be resubmitted to the Department of Basic Education, 222 Struben Street, Pretoria no later than 15h00 on 26 August 2011.

Please visit the LTSM site to view the reports for these submissions.

NOTICE TO PUBLISHERS: UPLOADING APPEALS FOR GRADES 1-3

Please note that all appeals for Grades 1-3 must be uploaded on the system by 16h00, 05 August 2011. The system allows for appeals to be uploaded for all “Not Approved” reports. If appeals have been sent to the “grade12310ltsm” as well as any other email address, kindly note that these have to uploaded on the system as only those uploaded on the system will be addressed.

NOTICE TO PUBLISHERS: FINALISATION OF THE CATALOGUE FOR GRADES 1; 2 AND 3

Please note that the final catalogue must have no more than 8 titles per subject, per language. The results of the screening process were released by the system as final (“Accepted for Catalogue”, “Conditionally Accepted for Catalogue” or “Rejected for Catalogue”). However, the titles on the final catalogue can only be determined after the completion of the rescreening and appeals processes.

NOTICE TO PUBLISHERS: GUIDE FOR UPLOADING APPEALS

1. The system will send an e-mail to each Publisher with the subject “Reports Available…” as soon as reports are released.
2. If a Publisher wants to appeal a submission that was rejected, the following steps must be followed:
3. After receiving the “Reports Available…” e-mail, please log onto the system.
4. Select the “Search Packs” menu option.
5. Select “11. Rejected for Catalogue” form the “Pack Status” drop-down list.
6. Click the “Search” button.
7. Wait for the search results to load and then click on the “Pack ID” of the desired Pack.
8. Wait for the Pack Details page to load and then click on the “Appeals” tab at the bottom of the screen.
9. Click the “Select File” button which will load the dialog window to browse for the Appeal Letter. (Please Note: The Appeal Letter that states the reason for appeal must have been prepared, saved and ready for uploading.)
10. Browse for the Appeal Letter and select that document. The following document types may be uploaded: Word 97-2003 (.doc); Word 2007 (.docx); or Adobe Acrobat (.pdf).
11. Click “Open”.
12. Click the “Upload” button.
13. When the document has finished uploading, the system will display the following message: “Letter of Appeal successfully loaded. Do you want to submit the appeal now?”
14. Select “OK” to submit the Appeal. (If “Cancel” was selected, the Appeal can still be submitted by selecting the “Submit Appeal” button on the “Appeals” tab.)
15. The system changes the status to “17. Rejection Appealed” and can be searched for via the “Search Packs” screen.
16. To view the Letter of Appeal, click on the “Pack ID” of the Pack in the search results.
17. Wait for the Pack Details page to load and then click on the “Documents” tab at the bottom of the screen.
18. Locate the Letter of Appeal in the list of documents and click on the “View” link in the Action column.
19. Wait for the “File Download” dialog window to load and select to “Open” or “Save” the report

NOTICE TO PUBLISHERS: GRADE 10 SUBMISSIONS

Reports to publishers

The department has taken note that there are publishers who received their reports late. As a result of this, the department has taken an undertaking to extend the submission of conditionally approved titles for the affected publishers to 29 July 2011 at 13:00.

Packaging requirements for Conditionally Accepted Submissions for Grade 1, 2, 3 and 10

• Original packaging requirements still apply, with the exception of 5 copies per submission.
• There is no submission fee required.
• Please download the following Exterior and Interior Identification Sheets, complete the details, print the sheets and include it with your submissions as specified on the sheets. To download, right-click the following link and select “Save Link/Target As”: Resubmission Identification Sheets - v.1.doc

NOTICE TO PUBLISHERS: GRADES 1, 2 AND 3 SUBMISSIONS

INSTRUCTIONS FOR DOWNLOADING REPORTS

1. The system will send an e-mail to each Publisher with the subject “Reports Available…” as soon as reports are released.
2. After receiving the e-mail, please log onto the system.
3. Select the “Search Packs” menu option.
4. Select the correct status from the “Pack Status” drop-down list (e.g. status 9, 11, 14 or 15 according to the content of the e-mail referred to in step 1).
5. Click the “Search” button.
6. Wait for the search results to load and then click on the “Pack ID” of the desired Pack.
7. Wait for the Pack Details page to load and then click on the “Documents” tab at the bottom of the screen.
8. The final report/s is listed for the Pack – there may be more than one report depending on where the decision was made during screening.
9. Click on the “View” link in the Action column.
10. Wait for the “File Download” dialog window to load and select to “Open” or “Save” the report.

Please Note: If you experience problems downloading reports, please change the Security settings for your web browser by following these steps (for Internet Explorer):

1. Go to the LTSM website: http://www.ltsm.doe.gov.za
2. From the web browser menu, select: Tools > Internet Options
3. This will load the Internet Options dialog window
4. Select the "Security" tab
5. Select "Trusted Sites"
6. Click on the "Sites" button
7. Un-check "Require Server Verification…" at the bottom
8. Click the "Add" button to add the LTSM website to the list of trusted websites
9. Click the "Close" button
10. The Security Level for the zone (slider) will by default be on Medium. Drag the slider to the bottom - i.e. "Low"
11. Click "Apply"
12. The web browser will now allow you to download reports from the LTSM website

NOTICE TO PUBLISHERS: GRADE 10 SUBMISSIONS

Reports to publishers

The department has taken note that there are publishers who received their reports late. As a result of this, the department has taken an undertaking to extend the submission of conditionally approved titles for the affected publishers to 29 July 2011 at 13:00.

Packaging requirements for Conditionally Accepted Submissions for Grade 1, 2, 3 and 10

• Original packaging requirements still apply, with the exception of 5 copies per submission.
• There is no submission fee required.
• Please indicate “Resubmission” on the outside of the box.

NOTICE TO PUBLISHERS: GRADE 1, 2 AND 3 SUBMISSIONS

Reports

Publishers can expect reports for FP-1 to FP-8 categories on 25 July 2011, and FP-9 to FP-10 categories on 26 July 2011.

Appeals Process

The appeals process for Grade 1, 2, and 3 will be open between 25 July and 05 August 2011. Kindly send appeals to the email address: Grade123appeals@dbe.gov.za Appeals will close at 16:00 on 05 August 2011.

As per the invitation please note that “Appeals will be limited to instances where an error has occurred in the review process. For example, a topic is mistakenly claimed to be omitted from a text or a factual error is reported when there is current scientific evidence to support it.”

Materials that are conditionally approved must be submitted to MetroFile for re-screening on or before 10 August 2011. The cut-off time is 16:00.

LTSM NOTICE FOR PUBLISHERS

Grade 10
The screening of Grade 10 materials has been completed. Publishers could expect reports from the 11 July 2011.

Materials that are conditionally approved must be submitted to MetroFile for re-screening on or before 27 July. The cut-off time is 16:00.

The appeals process will be open between 11-22 July 2011. Kindly send appeals to the email address: grade12310 LTSM@dbe.gov.za. . Appeals will close at 16:00 on 22 July 2011.

As per the invitation please note that “Appeals will be limited to instances where an error has occurred in the review process. For example, a topic is mistakenly claimed to be omitted from a text or a factual error is reported when there is current scientific evidence to support it.”

REPORTING

As per the invitation to publishers to submit Learner and Teacher Support Material for evaluation, please note the following:

The screening took place in two phases:
Phase one comprised a filtering process to determine the shortlist of titles. In essence this amounted to checking if the material is aligned to the curriculum. Submissions that were accepted at this phase went on to be screened in phase two.

Phase two comprised a rating exercise, to evaluate the usability of material in different contexts; the accuracy and currency of the content; and language.

In terms of reporting, submissions that pass onto phase two will have two reports i.e. phase one and phase two reports. Submissions that are not accepted at phase one will have only one report i.e. the phase one report.

Grades 1-3
Information on the Foundation Phase reports will follow shortly.

NOTICE TO PUBLISHERS: THE DELIVERY OF MATERIAL THAT IS NOT CORE TO THE WAREHOUSE

It has come to our attention that publishers are sending materials to be screened that are not core materials as outlined in the invitation to publishers i.e. calculators; toys; stationery, etc. Please note that these materials will not be accepted by the warehouse and the courier who brought these items will have to take them back. We appeal to publishers not to send these supplementary materials. Please send only the core material that has been registered, accepted and paid for.

THE INDICATION OF COMPLEMENTARY MATERIAL ON THE EXTERIOR IDENTIFICATION SHEET

“Complementary material that should be considered with this submission. (Please indicate title on submission and ISBN). This is applicable only to the components listed in the categories called for submissions”.

Please note that this applies to “Registered Packs – Accepted” which have been paid for only. It refers to cases where a publisher’s submission is complemented by another registered submission in a different category, which has been accepted and paid for. In such cases, the publisher will indicate this on the space provided, by writing the Pack ID, the title as well as the ISBN of the complementary submission. This will enable us to screen the materials together.

Example:
A publisher submits material for FP-3 (Phonics Programme and Teacher’s Guide), and the publisher says that it is complemented by FP-2 (Big Books) which has been accepted and paid for. The publisher will then indicate this by writing the Pack ID, the title as well as the ISBN of the FP-2 Pack on the Exterior Identification Sheet of the FP-3 Pack and vice versa.

NOTICE TO PUBLISHERS: THE “FP-9: MATHEMATICS” EXAMPLE IN A PREVIOUS NOTICE

An example was provided in a previous notice to explain the number of copies required for an FP-9 category Pack. In this example a Learner Book was used, and the Workbook was not mentioned but may just as well have been included in the example. Take note therefore that this example is not prescriptive in terms of the exact combination of components for a FP-9 category Pack and that publishers need to adhere to the components for the FP-9.